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Safety First

3 ways to attend to your attendees



October 22, 2018

Meetings and events will grow between 5-10% in 2019 and events will get bigger in almost every region.

It is an exciting time for event planners. Innovation in event technology is booming, stunning new venues are opening up all over the world and major hotel suppliers are investing in their events capabilities.

But with all the excitement and growth comes the inevitable concerns about how to manage it all. Duty of care has risen to the top of the agenda for organizations.

“Organizations are more aware of security, medical and emergency plans at venues, or are getting involved in the planning process,” says Matthew Bradley, Regional Security Director Americas, at International SOS, “If something goes wrong, it’s the reputation of the company that’s at stake, not the reputation of the venue.”

The kind of occurrences that can impact plans seem to happen more regularly, like unpredictable weather and transportation strikes. Our Meetings and Events bonus feature was launched this week to help you prepare like a pro.

It includes a complete checklist for how to prepare, insight into the top concerns and best practice for planners.

Here’s a few tips to help you safeguard your delegates:

1. Cyber safety first - From not using unsecured Wi-Fi to keeping hold of devices, make sure that your attendees are aware of how to safeguard their data security

2. Stay visible – Put in place visible security checks such as asking for I.D when handing out badges, clear signposting and having security guards maintain a visible presence to reassure delegates.

3. Manage your attendees – Book through a travel management company. It will enable you to track travelers and minimize the number of delegates traveling off the radar. In case of an emergency, you’ll need to know where your people are. A clear safety plan will give you the peace of mind you need so that you can let your imagination run wild and bring your dream corporate event into fruition. Even if it includes indoor skydiving.

Read the bonus feature.




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